November 3, 2025
Minnesota’s paid Family and Medical Benefit Insurance Program (Paid Leave), which applies to employers of all sizes, will provide job-protected leave for employees beginning January 1, 2026. The program will be funded through employee and employer payroll contributions. Employers should begin deducting the employee share of the premium on January 1, 2026. The first premiums must be paid to the state Department of Employment and Economic Development (DEED) by April 30, 2026.
The Paid Leave law allows covered employees to take up to 12 weeks of medical leave for their own serious health condition or up to 12 weeks of family leave per benefit year. Family leave can be taken to bond with a new child, care for a sick family member, support a family member called to active military duty, or to respond to safety-related issues such as domestic violence. If an employee needs both medical leave and family leave during a benefit year, the total combined leave is limited to 20 weeks per benefit year.
Employer Notice
By December 1, 2025, employers must provide all employees with written notice about their rights and benefits under the law in their primary language. The same notice needs to be provided to new hires within 30 days of hire or 30 days before premium collection begins, whichever is later. Employers need to get written or electronic acknowledgment from each employee that they received this notice.
If an employer only provides this notice electronically, they need to make an employer-owned computer available during the employee’s regular working hours so they can view and print the information.
The DEED has provided a sample notice in English and will provide sample notices in additional languages on its site.
Posting
Additionally, by December 1, 2025, employers must display the poster issued by the DEED in a conspicuous place at each worksite. It needs to be posted in English and—if a translation is made available by the DEED—in any language that’s the primary language of five or more workers at that worksite. Sample posters in additional languages can be found here.
More Information
The state has a website with FAQs, an overview of the program, and other resources for employers. Additional details on Paid Leave can be found on the Mineral platform (search “Minnesota Family and Medical Leave”).
Action Items
Source: Mineral
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Working with Marshal Whittey at First Nonprofit has been a great experience. He handles our request as a priority and goes above and beyond to resolve any issues we have in a timely manner. Marshall follows through to the end and ensures our needs are met. He has been a great resource for LSC and our “go to” for any tax questions we may have. With LSC transitioning several facilities into one federal tax identification number, First Nonprofit was able to assist and provide guidance with best practices resolving claims to each entity. Additionally First Nonprofit provided knowledge (information materials) and one on one training to HRS group with best practices to handle claims state adjudicated, fraudulent claims, and appeals. And processing information in the First Nonprofit [unemployment claims] system allows for timely information can be collected.
We first started using First Nonprofit’s Unemployment Savings Program when we were a small startup nonprofit. We didn’t have an HR department and needed expertise in the event that an unemployment claim was made. We knew we were eligible to be a reimbursing employer, but weren’t sure how to navigate that process. They made it easy to set things up, plan for, and then manage claims when they came at a very reasonable cost. The amount of time and stress they’ve saved us dealing with all this has been worth way more than the cost. We’ve now grown to a large nonprofit and do have an HR department but have no plans to stop using their services. I highly recommend them to every nonprofit I come into contact with!
CCSCT was approached by First NonProfit to discuss its Unemployment Savings Program and ways the program could significantly reduce the amount of unemployment taxes we were paying. At the time, our agency was paying approximately $80,000 per year. First NonProfit conducted an analysis to determine if making the switch would be in our best interest, and it clearly was based on our circumstances. The first year on the program, CCSCT saw a 70% reduction in its unemployment costs and each year, continues to experience further reductions as a result of having minimal claims. Some additional benefits of the program including having a fixed annual cost, an interest-baring reserve account, professional unemployment claims management and representation at all unemployment hearings. This has been one of the best decisions we have made.
We’ve been a member of First Nonprofit’s Unemployment Savings Program since 2011 and highly recommend joining. The program is terrific and allows us to earn interest on our own funds while still meeting the state’s requirements on unemployment payments. In addition, the staff are great and always helpful sorting out any questions we may have. Thank you all!
I am LOVING the Mineral platform. It has been a lifesaver for someone like me leading a small not-for-profit without a dedicated HR person.
Throughout our membership in the Unemployment Savings Program, First Nonprofit understood our demands, community dynamics, and the importance of seamless services; that allowed us to serve our constituents better.
Because INCS advocates for the operating conditions that allow charter public schools to provide high quality public education, partnering with First Nonprofit was an easy decision. First Nonprofit’s unemployment programs provide our member schools two operating elements crucial to their ability to provide high quality public education: savings and budget certainty. Capable, committed teachers are the key to student success. By participating in the unemployment insurance savings plan, charter public schools gain peace of mind and are able to invest more money in their teachers.
It has been our sincere pleasure to maintain a strong, vibrant business partnership with First Nonprofit. We greatly admire their strong industry knowledge, technical expertise, constant professionalism, knowledgeable and dedicated staff. They are always extremely responsive, personable and provide us with the necessary guidance and recommendations on a numerous variety of employment scenarios.