September 9, 2025
Beginning September 24, 2025, the following employment laws take effect.
REPORTING TIME PAY
Employers with 10 or more employees will need to pay nonexempt employees for reporting to work when the employer cancels or reduces the hours they were scheduled to work. In these cases, the employee must be paid the lesser of:
Exceptions
An employer doesn’t have to pay if an employee’s hours are canceled or shortened due to any of the following:
Employers won’t owe reporting time pay if they made a documented, good faith, and successful attempt to notify the employee not to report to work. If the employee arrives before the employer can reach them, the employer can assign any available duties the employee is physically able to perform—or, if no work is available, send them home and provide reporting time pay.
Action Item
Review your scheduling and call-in procedures to ensure compliance with this new law.
EARNED PAID LEAVE
Employers with 11 or more employees have to allow employees to accrue up to 40 hours of earned paid leave each benefit year, no matter how many unused hours are carried over. Previously, carryover hours could count against the accrual limit in the new benefit year.
This update means employee leave balances may now exceed 40 hours—for example, 40 hours of accrued leave in the current benefit year plus 40 hours of carryover. However, current regulations still allow employers to cap usage at 40 hours per benefit year. It’s unclear whether Maine’s Department of Labor will update its regulations based on this change.
Action Item
Update your paid leave policy by September 24, 2025, if it had this level of detail.
Source: Mineral
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PORT Health Services has had a great experience with the Unemployment Savings Program offered through First Nonprofit. Throughout the years we have been involved in the program, we have increased our reserve account significantly through this program and find the reporting we receive both timely and useful. We look forward to our continued involvement with this program and our connection with First Nonprofit for many years to come.
Job One was spending a lot of money on unemployment. Our insurance broker, Mark Simcosky, recommended that we switch over to First Nonprofit. We did just that! This switch has been a huge savings for us! This switch saved us over $10,000 in the first year. Their customer service is Superior! Any time we have a question, we get a response very quickly. Any time we send them a report and they have a question; they call rather than just assuming. They were very responsive during COVID, even when they were in crisis mode their selves. They also were always there when we needed during COVID and very helpful! We would 1,000% recommend First Nonprofit to anybody that could benefit from it!
My experience with FNP has always been positive. Every time I have had to contact them, I’m always put in contact with a friendly and knowledgeable person. If something is missing from our account, they reach out to us to request it. It’s nice to work with a company that makes sure our account is current. I would recommend them to any nonprofit looking to reduce their unemployment insurance costs.
We’ve saved tens of thousands of dollars PER YEAR by changing to become a reimbursing employer, freeing funds for much needed capital investment. FNP has been a valued partner in this process, providing assurance that we have stopgap coverage for extraordinary claims and keeping claims response painless and simple. It’s a huge Win/Win!
First Nonprofit gets an A+ in my book. You are so easy to work with & very knowledgeable! Whether it is my quarterly correspondence with Kim or my random interactions with Dawn about a bond … I am so pleased that I get to work with such a helpful company. Thank you!
When I first began in my position at my organization, I hadn’t had experience working with a company like FNP. The staff was so patient and helpful in helping to explain the benefits of First Nonprofit. Anytime I reach out with a question I receive a quick, clear, and thorough response. I’m so thankful that we decided to partner with FNP. Their excellence in customer service, coupled with their variety of packages frees us up to truly serve our staff and community with a peace of mind knowing that our organization is protected against unanticipated unemployment insurance expenses.
FNP is a great resource for Daniel Kids. To have a TPA that we can count on to take point on not only managing our unemployment claims, but to support and guide any protest hearing, is invaluable. All the professional support staff we have worked with have been excellent, very knowledgeable and responsive. We are grateful for the help and support, thank you.
Chicago Children’s Theatre has greatly benefited from our partnership with First Nonprofit, and I have always enjoyed working with the staff on our filings and any complicated questions. I would not hesitate to recommend First Nonprofit to fellow nonprofits. We’re very happy customers.